"An Association Of Life Savers And Care Givers That Served In Post world War II"
THE UNITED STATES ARMY MEDICAL COMMAND, JAPAN ASSOCIATION
BY - LAWS
The name of this organization shall be the United States Army Medical Command, Japan Association (herein referred to as the "Association.")
OBJECTIVES OF ASSOCIATION
Section 1. The objectives of this organization shall be:
▀ to promote and foster a friendly cooperative spirit of fellowship among the officers, enlisted, and civilian members of this organization.
▀ to organize an annual reunion to preserve the fellowship developed through the common bond of service to the Association.
▀ to compile and maintain an historical account of the Association, to collect and preserve all material, memorabilia, artifacts, pictures, souvenirs, or any other articles as may be pertinent to the Association that anyone may wish to donate or lend on a temporary basis to the Association.
Section 2. This organization shall be governed by the provision of these by-laws.
Section 1. There shall be two classes of membership in the Association and they shall be known as Active Members and Associate Members.
▀ Active membership will be limited to individuals who performed duties as either military or civilian while assigned or attached to an US Army medical activity in Japan between 1945 and present. active members spouses and children are now eligible to become active members. (Majority Vote of members present at Stated Meeting in Baltimore, October, 2006.) Anyone that was a patient at any of our Medical Facilities in Japan is also eligible to become an active member. Only Active Members will have voting rights.
▀ Associate membership will be automatically afforded to spouses/companions of active members. Children or friends of active members can become associate members or can become active members by making application to Secretary/Treasurer.
Section 2. Selection of Members:
▀ Application for active membership shall be made to the Secretary of the Association who shall approve it. Application will include documentation or statement attesting to membership eligibility. Controversial cases shall be submitted to Board of Directors for approval.
▀ Dues and Fiscal Year: Schedule of membership dues in the Association shall be established by the membership. Applicants for membership shall make payment at time of submission of membership request. Members will be billed for dues. Dues may be paid for two (2) years in advance. Fiscal year will be 1 November to 31 October, annually. Membership cards will be issued when necessary.
Section 1. President: The president shall preside at all meetings of the Association and of the Board of Directors, and shall be a member ex-officio of all committees and shall perform such other duties as usually pertain to his office. He shall be the principle executive officer of the Association and, subject to the control of the Board of Directors, shall supervise and control the management of the Association in accordance with these by-laws.
Section 2. Vice President: In case of death or absence of the President or his inability to serve for any reason, the Vice President shall perform the duties of the Office of the President. The Vice President shall also carry on such other specific duties as may be assigned from time to time by the Board of Directors.
Section 3. Secretary/Treasurer: The Secretary/Treasurer shall keep accurate records of the proceedings of all meetings of the Board of Directors and General Membership meetings. He shall do all the things required by these by-laws as they pertain to management and accounting. He shall receive and deposit all funds on behalf of the Association, shall maintain membership listing, shall maintain a record of directors and officers of the Association, shall issue membership cards, shall sign such instruments as may be required, and shall perform all duties normally associated with this office and those that may be assigned by the Board of Directors. He will be authorized to expend necessary funds to bill, receive, and deposit membership fees, devise and have necessary forms printed, and recruit new members. He shall compose and mail annual news letter. He shall compose and forward to each active member, a membership roster biennially. During years that membership roster is not composed, he shall compose and forward an addendum to membership roster to include additions, deletions, and changes. He shall keep by-laws up to date to include amendments approved in accordance with these by-laws, and shall provide a copy to each active member of new or revised by-laws. He shall have custody of all funds and securities of the Association and shall receive, deposit, and disperse same under the advice of the President or Board of Directors. He shall keep accurate accounts of the finances of the Association and shall present to the Board of Directors and the general membership a true accounting for all assets.
Section 4. In the event of death, resignation, or permanent disability of any officer, the vacancy thereby caused shall be filled by the Board of Directors.
Section 5. The President and Vice President of the Association can not be elected to succeed themselves.
Section 6. All officers, except as noted in Section 4, above, shall be elected at the annual meeting.
Section 1. The annual meeting of the Association shall normally be held concurrent with annual reunion at the time and site voted by the general membership.
Section 2. The location of the annual meeting will be established by a vote of the active members present at the annual meeting, taken two years in advance. Proposed locations will be nominated at the business meeting and voted upon by the active members present.
Section 3. The Association shall convene the annual meeting to transact such business as may properly come before the meeting. The dates of any specific meeting of the Association may be changed by the Board of Directors for good cause, provided the Associationís active members are given reasonable notice thereof.
Section 4. Special meetings of the Association shall be held upon call by a majority of the Board of Directors. Thirty (30) days written notice of the time and purpose of such meeting shall be given.
Section 5. The annual meeting of the Board of Directors shall be held on the day preceding the annual meeting of the Association at the site of the annual reunion of the Association. Two-thirds of the Directors that are present shall constitute a quorum for the transaction of business. All board members must be adequately notified of time and place of meeting.
Section 6. The following shall be the regular order of all business meetings of the Association and itís Board of Directors.
BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the following:
Section 2. Directors indicated in (b) thru (d), Section 1 above, shall come from among the active membership, and will be elected at the annual meeting of the Association. These Directors will serve until the next general meeting.
Section 3. Directors indicated in (a), Section 1, above, shall be permanent members of the Board of Directors as long as they maintain membership in good standing.
Section 4. Any vacancy on the Board of Directors shall be filled by a majority vote of the Board of Directors and will be for the unexpired term of the vacancy. The Board may declare a vacancy if a person duly elected to the Board is unable to serve.
Section 5. The President, with the approval of the Board, shall appoint the Chairpersons of the various standing committees and will assist in selection of members for the various committees.
The President, with approval of the Board of Directors, shall appoint and oversee committees and functions within the Association which shall be active or inactive as the need is determined. Included is the Historian, Locator Control, By-Laws Committee, Nominating Committee, Reunion Committee, Chaplain, any other function or committee as may be required.
Roberts Rules of Order, current edition, shall apply as the parliamentary authority for the conduct of the Association business, insofar as the same are not covered by these by-laws.
AMENDMENT OF BY-LAWS
Section 1. Amendment of these By-Laws will originate from proposals by the active membership or by the Board of Directors for their review and presentation at the business meeting. Changes to the By-Laws will require voting approval by a majority of the active membership present at the annual business meeting.
Section 2. Proposed changes which, in the judgement of the Board of Directors, cannot be until the next business meeting will be handled through mail-outs. By-Laws will be approved on a basis of two-thirds of those active members responding within a specific period of time.
In the case of dissolution of the Association, all assets, real and personal, shall be distributed to any other eligible United States Army organization. The Board of Directors is empowered with the authority to choose which of such organizations shall receive such distribution.
|These By-Laws of the United States Army Medical Command, Japan Association were approved by the members present and adopted by the Board of Directors at the regular business meeting held in Nashville, TN on 26 September, 1997. Amendments to these By-Laws was voted on and approved at the Stated Meeting ion Baltimore, MD on 12 October, 2007.|
Known by those present this document was:
|A.J. "Gus" Guenther
|Bobby H. Mitchum
Arden L. "Arch" Telgren
Secretary / Treasurer
John R. Smith
Past President, 1986-1989
Member, Board of Directors
James F. Layden
Past President, 1991-1992
Member, Board of Directors
Robert J. Finch
Past President, 1993-1994
Member, Board of Directors
Russell G. DeNaro
Past President, 1989-1990
Member, Board of Directors